Many organisations are using visual management tools for the management of their projects. Unfortunately, most of them are not able to sustain for a long time and everything goes back to computers and long meetings.
The reason can be that employees are not properly trained to use the boards and that they don’t to the PDCA cycle to improve it when it fails. The organisation needs to avoid the misunderstandings with the system if they want to gain the following amazing benefits.
Defines goals and targets
With the help of visual management boards, you can display the importance and metrics of the tasks. It should display all the required measurements and goals that the employees have to meet in the limited time. All the goals and targets should be clearly mentioned so the employees and managers are all on the same page.
Clarification of present situation
One of the best things about the visual management tools is that they will clarify the present condition related to the management of the projects. It will show that which employees are over loaded and the others that have room to take more on. In this way, one tries to balance the load on the team and “pull” new projects out of all the task when one is completed.
Display the plan
The biggest attraction of the visual management is that it will display the entire plan on to the board. In the past, most of the employees often did not receive the plan due to which the progress was delayed. However, now everyone will get the access to the plans and so the team sees the goal together, then they can work on it together and they all know it.
Supports communication at all levels
A common issue in the organisational environment is that most of the companies do not pay attention to the risk factors and ideas their employees have. Lack of communication increases the issues and projects are not accomplished in time. However, now with visual management boards, it will become easier to communicate on all levels. Leaders will listen to what others have to say and it will build trust within the company. The structure should also be built to cascade up and down the organisational chart so if front line staff can not complete a task it will be put on the board above their level. Coaching is also an important factor in this as coaching and problem solving needs to happen at each level.
Success is assured
When everything will be properly managed, and the projects will be completed on time, there should be a higher chance that your projects will be successful. It will allow the companies to gain the satisfaction of their clients and customers. In this way, the company will have a positive image and their revenue will enhance.
Make your tool successful
When you have planned to implement the visual management tool in the office to improve the workflow. There are a few things you have to consider to assure that the system will be used successfully.
Assure that your visual tool is aligned with the visual state of future design. There should a normal and abnormal flow within the design of the system. The tool should show the employees what they will be doing next and how they have to manage all their work properly. The board should promote coaching and problem solving and it should enhance the efficiency of staff.
Viktoría og Lísa